Presentations quick reference

This topic helps you discover or remember how to do certain presentation tasks.

Table 1. Working with text and graphics
How Do I... Action
Insert text boxes? Click Insert > Text Box or click the Add Text Box icon add text box.
Insert images? Click Insert > Image or click the Insert Image icon Insert Image.
Change the font? Select the text that you want to change the font and click Select Font select font on the toolbar.
Change the font size? Select the text that you want to change the font size and click Select Font Size select font size on the toolbar. You can quickly increase or decrease the font size by clicking the Increase Font Size icon increase font size or the Decrease Font Size icon decrease font size on the toolbar.
Change the color of text? Select the text that you want to change the color and click the Set Font Color icon Set Font Color on the toolbar.
Add superscript or subscript? Click Format > Superscript or Format > Subscript.
Add bullets or numbers to text? Select the text that you want to add bullets or numbers, and click the Add Bullets or Change Bullet Style icon Bulleted List or Add Numbering or Change Numbering Style icon Numbered List.
Align text center, right or left? Select the text that you want to align, and click the Align Left icon Left Align, Align Center icon Center Align, or Align Right icon Right Align on the toolbar.
Clear all formatting from text? Click the Remove Format icon Remove Format on the toolbar.
Note: You can clear all the formatting that you create in IBM® Connections Docs, but you might not be able to clear some formatting that is imported.
Table 2. Working with tables
How do I... Action
Create a table? To create a simple table, click Table > Create or the Add Table icon Add Table icon.
Insert or move rows to a table? Click the Insert or Move Row icon Insert or Move Row on the toolbar, and then select Insert Row Above, Insert Row Below, Move Row Up, or Move Row Down.
Insert or move columns to a table? Click the Insert or Move Column icon Insert or Move Column on the toolbar, and then select Insert Column Before, Insert Column After, Move Column Left, or Move Column Right.
Resize columns or rows of the table? Click the table, drag the anchors to resize the table as you want.
Change the table style? Select the table, click Table > Template, and select the style that you want.
Align text in a cell? Select the text in a cell, right-click and select Cell > Align Left, Align Center, or Align Right.
Define headers for tables? Select a row or column, right-click, and select Row > Use Selected Row as Header or Column > Use Selected Column as Header.
Table 3. Changing the look of your presentations
How Do I... Action
Add a background color to the selected area? Select the area that you want to add a background color and click the Set Fill Color icon the icon to set fill color on the toolbar.
Add a slide layout to presentation? Click Format > Slide Layout, click the Slide Layout icon Slide Layout on the toolbar or right-click the slide, and select Slide Layout.
Apply a transition between slides? Click Presentation > Apply Slide Transition or click the Select a Transition icon Select a Transition on the toolbar and select a transition that you want.
Table 4. Working with slides
How Do I... Action
Insert a new slide? Click the New Slide icon New Slide on the toolbar. You can also select a slide and press the Enter key to add a slide after the current slide.
Add comments to a slide? Click the content that you want to comment on and click Team > Add Comment.
Play the slide show? Click Presentation > Play Slide Show or click the Start Slide Show icon Start Slide Show on the toolbar.
Add the speaker notes? Click View > Speaker Notes. Make sure Speaker Notes is selected. You can type notes in the speaker notes area for the current slide.