View information about library files from the file summary
page.
About this task
You can see general information about library files on the
file summary page, including version information, file size, tags,
and the number of likes for the file. When versioning is enabled in
your environment, you can also see and work with versions of the file.
Procedure
Perform the following steps to see information about
a library file.
- In any list of library files, click the detailed display
icon
to
display more data about each file in the view.
- Click a file name in any view to open the file's summary
page, and then perform one or more of the following steps:
- Click Comments to see comments about the file.
Note: For linked
libraries, this tab is only available in deployments that use IBM®
FileNet® Collaboration Services 2.0.3 FP2 with IBM
FileNet Content Manager 5.2.1. It is not supported in IBM Content Manager deployments.
- Click Versions to see versions of the
file. You can download, restore, and delete versions when you have
the appropriate permission. Permissions are set on the ECM server.
This tab is only displayed when versioning is enabled in the repository
and for the document type. For more information about versioning,
see How do I work with versions.
- Click Sharing to see who the file is shared with. You can also see
whether the file inherits its sharing settings or whether it is explicitly shared with other people.
If you are the file owner, you can change sharing settings from this tab. You can also update
sharing settings from the More Actions menu. For more information about
sharing, see Sharing library files and folders.
Notes: - For linked libraries, this tab is only available in deployments that use IBM
FileNet Collaboration Services 2.0.3 FP2 with IBM
FileNet Content Manager 5.2.1. It is not supported in IBM Content Manager deployments.
- When a linked library app is connected to a community library, you can view sharing settings but
you cannot edit them.
- Click About this File to see when the file was last updated and view
information about its size. You can see the number of likes and downloads for the file, and see a
list of the people who downloaded it. The list includes only people who were logged in when they
downloaded the file.
- Click Document Type to see the values
of the document type properties. See Document types for
more information.
- Click Review to check the current review status of the file. This tab
is only displayed when draft review is enabled for the library and the file is under
review.
Note: For linked libraries, this tab is only available in deployments that use IBM
FileNet Collaboration Services 2.0.3 FP2 with IBM
FileNet Content Manager 5.2.1. It is not supported in IBM Content Manager deployments.