How do I see information about library files?

View information about library files from the file summary page.

About this task

You can see general information about library files on the file summary page, including version information, file size, tags, and the number of likes for the file. When versioning is enabled in your environment, you can also see and work with versions of the file.

Procedure

Perform the following steps to see information about a library file.

  1. In any list of library files, click the detailed display icon Detailed display icon to display more data about each file in the view.
  2. Click a file name in any view to open the file's summary page, and then perform one or more of the following steps:
    • Click Comments to see comments about the file.
      Note: For linked libraries, this tab is only available in deployments that use IBM® FileNet® Collaboration Services 2.0.3 FP2 with IBM FileNet Content Manager 5.2.1. It is not supported in IBM Content Manager deployments.
    • Click Versions to see versions of the file. You can download, restore, and delete versions when you have the appropriate permission. Permissions are set on the ECM server. This tab is only displayed when versioning is enabled in the repository and for the document type. For more information about versioning, see How do I work with versions.
    • Click Sharing to see who the file is shared with. You can also see whether the file inherits its sharing settings or whether it is explicitly shared with other people. If you are the file owner, you can change sharing settings from this tab. You can also update sharing settings from the More Actions menu. For more information about sharing, see Sharing library files and folders.
      Notes:
      • For linked libraries, this tab is only available in deployments that use IBM FileNet Collaboration Services 2.0.3 FP2 with IBM FileNet Content Manager 5.2.1. It is not supported in IBM Content Manager deployments.
      • When a linked library app is connected to a community library, you can view sharing settings but you cannot edit them.
    • Click About this File to see when the file was last updated and view information about its size. You can see the number of likes and downloads for the file, and see a list of the people who downloaded it. The list includes only people who were logged in when they downloaded the file.
    • Click Document Type to see the values of the document type properties. See Document types for more information.
    • Click Review to check the current review status of the file. This tab is only displayed when draft review is enabled for the library and the file is under review.
      Note: For linked libraries, this tab is only available in deployments that use IBM FileNet Collaboration Services 2.0.3 FP2 with IBM FileNet Content Manager 5.2.1. It is not supported in IBM Content Manager deployments.



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