Reviewing draft files

When you are selected as a reviewer for library files, you must approve new or updated files before they are published to the library.

About this task

When a file is submitted for review, the designated reviewers receive an email to inform them that a file requires their approval. If the file is approved, it is published to the library and is visible to everyone with reader access to the library. If the file is rejected, it is returned to the file owner, who can update the file and resubmit the changed version for review.

By default, all designated reviewers must approve file drafts before they are published to the library. However, a community owner can override this requirement to specify that only one approval is needed. For more information, see Managing a community library.

Procedure

To review a new or updated library file, complete the following steps.

  1. Browse to the file that is pending your review. You can access the files that you must review by opening the library from the community navigation and selecting Review Requests from the Show list.
  2. Click Download to download and review the file.
  3. When you review the file, do one of the following:
    • To approve the file and publish it to the community, click Approve. Click Leave an optional comment for the Editors to share more comments with your fellow reviewers before you click Approve again.
    • To return the file to the file owner to be updated, click Reject. Click Leave an optional comment for the Editors to share more comments with your fellow reviewers before you click Reject again.
    • To stop the review of a draft, click Stop Review. Stopping a review allows for additional changes to be made, and saves current review comments and history to the draft. Enter a comment in the Comment field and then click Stop Review.



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