Managing community events

Depending on your access level, you can work in different ways with the events that members add to the community.

Before you begin

To edit or delete the events that are flagged in the community calendar, you must be a community owner or a community member with Author access to the Events app. Community members can edit or delete only those events that they created themselves. Community owners can edit or delete any event in the Events app.

By default, all logged in users that can access the community can add comments to an event entry. Only a community owner or the comment writer can delete a comment.

A community owner or member can send invitations to interested community members about events.

Procedure

To manage a community event, select Events from the community navigation, expand an event entry in the Events view, and do one of the following:

To attend the event, click Will Attend.
To see a list of others that are attending, scroll to People Attending.
To update the details of an event, click Edit, update the title, date, duration, location, or description of the event, and then click Save.
To export the event to an external calendar, click Export to Calendar (.ics). You can then open the event in another application's calendar, such as IBM® Domino®, or save the event on your computer as an .ics file. .ics is a calendar file format that is used by many email and calendar programs to share calendar information.
To follow a community event, click Follow.
To delete an event that occurs only once, click More Actions > Delete and then click Delete again.
To delete an event that repeats, click More Actions > Delete, specify whether you want to delete the selected instance or the entire series, and then click Delete again.
To add a comment click Add a comment and enter you comment. Click Save when you finish.
To delete a comment, click Delete, and then click Delete again.
To invite community members to an event, click More Actions > Notify Other People, select the community members, enter a message to accompany the invitation, and then click Notify.
To change the access level that community members have to events, select Community Actions > Edit Community. Then, click the Events tab, select the role that you want members to have and click Save.
Note: Community members have author access to the Events app by default, which means that they can add events, and edit or delete events that they create themselves. If you want to restrict member access to the app so that members can read information about community events only, but cannot add or change event information, you must set the membership role to reader. All community members are given the same role.
To add community events to your calendar, select Events from the community navigation bar. Click Add to Personal Calendar and click the URL that displays in the box to subscribe to all the events for the community. Depending on your calendar application, you might need to copy the URL into that application. Click OK. Subscribe to the URL that you copied as an iCalendar feed from your personal calendar application.
Note: Your email application must support iCal or iCalendar feeds. By default, you can import events up to six months old and upcoming events up to 12 months into the future. Your administrator can change this setting.

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