Depending on your access level, you can work in different ways with the events that
members add to the community.
Before you begin
To edit or delete the events that are flagged in the community calendar, you must be a
community owner or a community member with Author access to the Events app. Community members can
edit or delete only those events that they created themselves. Community owners can edit or delete
any event in the Events app.
By default, all logged in users that can access the community can
add comments to an event entry. Only a community owner or the comment writer can delete a
comment.
A community owner or member can send invitations to interested community members
about events.
Procedure
To manage a community event, select Events from the community
navigation, expand an event entry in the Events view, and do one of the
following:
- To attend the event, click Will Attend.
- To see a list of others that are attending, scroll to People
Attending.
- To update the details of an event, click Edit, update the title, date,
duration, location, or description of the event, and then click Save.
- To export the event to an external calendar, click Export to Calendar
(.ics). You can then open the event in another application's calendar, such as IBM® Domino®, or save the event on your computer as an .ics file.
.ics is a calendar file format that is used by many email and calendar programs
to share calendar information.
- To follow a community event, click Follow.
- To delete an event that occurs only once, click and then click Delete again.
- To delete an event that repeats, click , specify whether you want to delete the selected instance or the entire series, and
then click Delete again.
- To add a comment click Add a comment and enter you comment. Click
Save when you finish.
- To delete a comment, click Delete, and then click
Delete again.
- To invite community members to an event, click , select the community members, enter a message to accompany the invitation, and then
click Notify.
- To change the access level that community members have to events, select . Then, click the Events tab, select the role that you want
members to have and click Save.
Note: Community members have author access to the Events app by default, which means that they can
add events, and edit or delete events that they create themselves. If you want to restrict member
access to the app so that members can read information about community events only, but cannot add
or change event information, you must set the membership role to reader. All community members are
given the same role.
- To add community events to your calendar, select Events from the
community navigation bar. Click Add to Personal Calendar and click the URL
that displays in the box to subscribe to all the events for the community. Depending on your
calendar application, you might need to copy the URL into that application. Click
OK. Subscribe to the URL that you copied as an iCalendar feed from your
personal calendar application.
Note: Your email application must support iCal or iCalendar feeds. By default, you can import events
up to six months old and upcoming events up to 12 months into the future. Your administrator can
change this setting.