Sharing files with your community

Share files from the Files app with members of your community. You can also upload files to a community from your local file system.

Before you begin

Any community member can share files with a community from the Files app. Members with Editor access can also upload files to the community. Your community must contain the Files app for you to be able to share files with the community. The app is automatically added to a community when it is first created. However, if it is removed, you can add it to the community again if you are a community owner. For information about adding apps to a community, see Adding apps to your community.

File owners can also share files with a community or give a copy of a file to a community directly from the Files app. Anyone can share files with a community to which they have access, but only the community owner and the file owner can remove the file reference from the community. For more information about sharing files with a community from Files, see Sharing files

Note: The file size limit for uploading a single file is 500 MB. Your administrator limits the amount of space that you have for storing files.

About this task

The Files app allows community members to share local files and files from the Files app with the rest of the community. Sharing files is a great way to foster collaboration within a community. By encouraging members to upload files to the community, you can work together on shared documents and build up a repository of community information.

Note: The type of files that you can share depends on the type of community that you want to share the files with. A public community can contain only public files. A restricted community can contain either public or private files.

Procedure

To share files with your community, complete the following steps.

  1. From the Files app on the Overview page, click Add Files.
    Note: If you are the first person to share files with the community, click Add Your First File.
  2. Do one of the following steps:
    1. To upload a file from your local file system:
      1. Click My computer.
      2. Click Browse to find the file that you want to share.
      3. Edit the file name if necessary, enter some tags in the Tags field, and then click Share files.

      The file is now owned by the community. You do not see it in your My Files list of the Files app.

    2. To share a file from the Files app:
      1. Select the type of file that you want to share from the options.
        Table 1. File-sharing options
        Option Description
        Recent Files Files that are recently uploaded to the Files app.
        Pinned Files Files that you marked as prioritized in the Files app.
        My Files Files that you uploaded to the Files app.
        Shared With Me Files that are shared with you from the Files app.
        Other People's Files Other people's files that are shared with public or files that they shared with you from the Files app.
        Pinned Folders Folders that you prioritized in the Files app.
        My Folders Files from your personal folders in the Files app.
        Shared Folders Files from shared folders in the Files app.
      2. Select one or more files from the list that displays.
      3. Specify whether you want to allow community members to edit the file or files, and then click Share Files.
    3. If you do not see the file that you are looking for, enter the file name in the search field and click the search Search icon icon.



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