Uploading files

Upload one or more files from your device to Files.

About this task

You can upload existing files to associate them with an activity or community or to store them centrally for your later reference or use. Optionally, you can tag and share files with others during or after upload.

Your administrator limits the amount of space that you have for storing files. Stored files include all versions of uploaded files. If needed, you can delete old file versions to create more storage space.

The file size limit when you upload a single file is 2 GB if you are using an HTML-5 browser. Otherwise, the file size limit is 500 MB. Your administrator limits the amount of space that you have for storing files. By default, you can store up to 1 TB of files in your personal files, and more storage can be purchased for a single user. Stored files include all versions of uploaded files. If needed, you can delete old file versions to create more storage space.

Note: The maximum number of characters that are allowed in the file name is 252 (fewer in some languages) including the hidden file extension and period. Use any characters except: \ / : * ? " < > |.
Note: Files are scanned for viruses during upload. Uploaded files are also scanned periodically for viruses.
Tip: To quickly upload a file, you can drag and drop a file anywhere in the browser window.

Procedure

  1. Click Upload Files.
  2. Click Browse, select one or more files, and click Open.
  3. Optional: Type tags, separated by a space.
  4. Select any of the following sharing choices:
    Option Description

    No one

    Make the files private. Only the owner can see and edit them.

    People or Communities

    Share the files with specific people or communities.
    1. Select a Person or a Community.
      Note: Only communities in which you are an owner or a member are available.
    2. Select the as Reader or as Editor access level:
      • Readers can read, comment on, download, and recommend a file. They can add files to folders they have Editor access to, be notified of changes to the file, and share the file with other people.
      • Editors can read, edit, comment on, download, recommend, upload a new version, and set properties on the file. They can add files to folders to which they have Editor access, be notified of changes to the file, and share it with other people.
    3. Perform one of the following tasks:
      • To share with a Person, start typing the name of the person, and then select the person name when it is displayed.
      • To share with people, click in the field to display the names of people with whom you recently shared files. If the person you are looking for shows in the list, select that person. If they are not displayed, type a name or email address, and then select the person. If the name you want does not display, click Person not list? Use full search... to search for them.
      • To share with a Community, start typing the name of the community, and then select the community name when it is displayed.
        Note: When you share a file with a public community, the file becomes public. However, external users cannot see or access Public folders and files.
        Note: For more information about limitations on files that are shared with a community, see Limitations on files uploaded to a community.
    4. Add an optional message for people with whom you shared the file. The message is included in the notification sent to people you share the file with.

    Public

    Make the files visible to everyone, even people who are not logged in. This setting provides Reader access.
    Note: An administrator can require that everyone logs in, or only a certain group of people can log in. In this case, public files are only available to users who are able to log in.
    Note: External users cannot see or access Public folders and files.

    Allow others to share these files

    Allow people with whom you shared the file to share it with others.

       
       
  5. Click Upload.



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