Finding folders

There are many ways to find folders, for example you can sort, filter, switch between presentations, and search for specific keywords.

About this task

Before you log in, you can see public folders. After you log in, you can find pinned folders, your own folders, folders that are shared with you, and public folders.
Note: External users do not have access to, nor can they upload to, public folders,

In some folder lists, private folders are marked with a private icon, shared folders are marked with a shared icon, and public folders are marked with a public icon. If a folder is both public and shared with specific people, it is marked with a public icon. If you hover over the icon, help text explains that the folder is public and shared.

Procedure

  1. Do any one of the following to find folders:
    Option Description

    To find folders in any Files view

    Click the Thumbnails display option to open a gallery of images that represent files and folders.

    To find folders you pinned

    Click Pinned Folders in the navigation box.

    To pin a folder, click the thumbtack icon next to the folder.

    To find folders that you created

    Click My Folders in the navigation box.

    To find folders that people shared with you

    Click Folders Shared With Me in the navigation box.

    Folders that are shared by other people specifically with you are displayed.

    To find public folders

    Click Public Folders in the navigation box.
    Note: External users do not have access to, nor can they upload to, public folders,

    To search by string or by using a wildcard character

    Select a folder search category, such as My Folders or Folders Shared With Me. Type characters into the search field such as a folder name, or a string that contains the wildcard character *, and then click the search icon.

    Folders matching those characters are returned.

    See Advanced search options for more information.

    When you search for a folder by name, if you are using 3 or more characters as search string criteria, all folder names that contain the criteria are returned. If you are using 2 or less characters as search string criteria, only folder names that exactly match the search string are returned. To return folder names that contain the search string criteria, regardless of number of characters in the string, append the asterisk (*) wildcard character after the search string criteria.

  2. Do any of the following to further filter or access folders:
    Option Description

    To show folders that are created by a specific person

    Expand the Created by filter and start typing a name. Click the name when it is displayed, or click the search icon. This is not available in My Folders.

    To show folders by how they are shared

    Expand the Sharing filter in either the My Folders or Folders Shared With Me lists.

       

    To show folders that you have editor or owner access to

    Expand the Role filter, and then click Editor or Owner.

    To download all the files in a folder

    Click Download This folder to download a compressed file that contains all of the files in the folder, including files not on the current page. The compressed file can be a maximum of 4 GB.

    If any of the file names you are downloading to the compressed file contain non-English characters, you can use the Global (default) setting. This setting informs the compression program to use UTF-8 characters so that all file name characters can be properly processed during compression. If the file names inside the compressed file are not displayed correctly after you choose the Global (default) setting, click Global (default), specify a language value when prompted, and reprocess the download.

    Note: By default, folders that contain subfolders cannot be downloaded as a compressed file. Contact your administrator if you need to download subfolders as a compressed file.

    To receive notifications when changes are made to a folder

    Click Feed for this folder and create a feed reader subscription as prompted.




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